For suppliers

SFU obtains goods and services in an open, competitive and fair manner to provide the best value and benefits to the university members. We collaborate closely with you to gather project requirements and provide guidance to vendors in their responses, ensuring a tailored and efficient procurement process.

Competitive Bidding Process

Our competitive bidding process consists of two stages, guided by the Procurement Officer:

Gathering information and creating the document: Work closely with your Procurement Officer to outline project requirements, develop a detailed solicitation document, and ensure adherence to procurement policies and trade agreements. The Procurement Officer will lead this stage, providing expertise and support.
Selecting a vendor: The Procurement Officer will publicly post the project, evaluate submissions based on predefined criteria, negotiate with the selected vendor, and award the contract while maintaining transparency and fairness.

At the start of your project, contact your Procurement Officer for assistance, including advice on possible exemptions and exclusions.

Competitive bidding guide

Supplier Registration

To become a registered supplier with SFU, please complete the following steps:

Contact payables@sfu.ca for the Supplier Registration Form.
For tax purposes, provide all the relevant tax documentation when submitting your completed registration form.
Submit the completed form and documentation to the university's procurement department.

Current SFU Suppliers

To ensure timely and accurate payment, suppliers should follow these guidelines when submitting invoices for services rendered or goods supplied to the university.

How to invoice the university

Include a valid purchase order (PO) number, if applicable.
Provide a detailed description of the goods or services provided.
List each item or service's quantity, unit price, and total price.
Include your company's name, address, and contact information.
Provide your company's tax identification number.
Specify payment terms and due date.
Submit the invoice to the appropriate department for approval.

Payment Options

SFU offers various payment methods for transactions with suppliers:

CAD Cheque
Electronic Funds Transfer (Canadian vendors only)
USD Cheques
Wire Transfer (Foreign Currency)

Foreign Suppliers

When making payments to foreign suppliers, SFU follows specific guidelines and procedures to ensure compliance with international regulations:

Verify the supplier's tax residency status and obtain appropriate tax documentation.
Determine if withholding taxes apply to the payment.
Process the payment using a suitable method (e.g., wire transfer for foreign currency transactions).

Contact Procurement

778.782.8008
procurement@sfu.ca

Finance

For Suppliers